Parent Portal

All the jobs and responsibilities for each committee are listed below. Every committee will have a lead and their own team of parent volunteers. Each committee lead will work with one of the directors.

 

While we do not require families with multiple children participating to sign up for more than one committee, we do encourage it. 

 

COMMITTEES

Costumes:

• Costumes, completed by February 18, 2025

• Size/fit each actor and actress to their specific character/characters

• Make/purchase costumes (if you know how to sew, we want you!)

• Make/purchase jewelry and footwear for each character

• Make sure each costume piece is bagged and tagged for dress rehearsal and performances

• Work within the budget

• Keep track of all expenses and turn in receipts for reimbursements

• Make arrangements backstage to ensure each costume piece goes on the specific character during the specific scene it’s designed for. 

• Arrange clothing racks for both dressing rooms and quick-changing rooms

• Make sure each kid has a robe/cover for wearing over costumes while eating and not on stage (they can bring their own, but make sure they have one)

• Clean and care for the the costumes

 

Sets: 

• Work with the Stage Manager and stage crew.

• Build or hire someone to build specific set pieces

• Find or purchase set pieces

• Store and maintain set pieces

• Bring/arrange set pieces to be brought to dress/tech rehearsals and performances

• Set up and take down set pieces

• Bring/Arrange set pieces to be brought to dress/tech rehearsals and performances

• Set up and take down set pieces

• Work within the budget

• Keep track of all expenses and turn in receipts for reimbursements

 

Risers:

• Transport the stage risers from Atascocita church bldg. once ( 19618 Atasca Oaks Dr., Atascocita to the Summerwood church bldg. (14350 N Sam Houston Pkwy E, Humble, TX 77396).

• Return the stage risers from the Summerwood church bldg. to the Atascocita church bldg. once.

• Find trucks to transport or rent a Uhaul. 

• Set up risers for performance days as well as for some rehearsal days (once we transport them to the SW building we can leave them there. When you set them up, you will not need to transport them again. 

 

Props: 

• Borrow or purchase props needed for the show

• Store props

• Bring and set up props backstage for rehearsals and performances

• Label props

• Make sure that no one touches the props backstage and that they are used properly at all times. 

• Make sure all correct props get taken on stage at the correct time during a performance. 

• Make sure any borrowed props get returned to their owner at the end of the performances

• Work within the budget

• Keep track of all expenses and turn in receipts for reimbursements

 

Advertising: 

• Manage all advertising for the show:

  • Print and distribute posters and fliers with the show info to local schools and companies

  • Advertise on social media, including creating pictures, videos, or reels to advertise on All The World’s A Stage socials*

• Work within the budget

• Keep track of all expenses and turn in receipts for reimbursements

 

Program: 

• Print and fold programs for 3 performances (about 150 programs)

• Work within the budget

• Keep track of all expenses and turn in receipts for reimbursements

 

Music and Sound:

• Find/ create music for specific scenes, transitions, before the performance, intermission and after the performance.

• Find, store, set up and take down music and sound equipment used for rehearsals and performances

• Run the music and sound during the tech week rehearsals and performances.

• Work within the budget

• Keep track of all expenses and turn in receipts for reimbursements

• Find, store, set up and take down music and sound equipment used for rehearsals and performances

• Find sound effects, and cue and play sound effects during rehearsals and performances

 

Lighting:

• Cue and manage lights according to script during rehearsals and performances

• Find/buy lights, cords, power strips, etc necessary for the rehearsals and performances

• Store, bring, set up and take down lights and any other equipment needed for lighting for rehearsals and performances

 

Photography and Videography:

• Take headshots of each of the actors on Saturday, November 16.

• Take photos during the dress rehearsal on Friday, February 21 from 5-10 p.m. and February 27, 6-10 p.m.

• Send the headshots and rehearsal photos to the program designer

• Video the performance

 

T-shirts: 

• Collect T-shirt sizes (they should be available from the audition forms)

• Design* and purchase T-shirts for the play for all actors, directors, and crew of the play.

• ​Hand out T-shirts to everyone

• Work within the budget

• Keep track of all expenses and turn in receipts for reimbursement

 

Backstage (Stage Manager) and Green Room:

• Be in charge of following the script backstage, cueing curtains, cueing lights, cueing green room, cueing entrances.

• Find and create a backstage crew to move set pieces when needed during the show (Kids will sign up in the audition process, and we will put you in touch with them.)

• Designate a person to be in charge of opening and closing curtains

• Designate a person to follow along in the script and do the lights when cued in the script

• Keep the actors in the green room and follow along in the script, listening for stage management cues for actors to go backstage.

• Runner, to be in the hallway and make sure all the actors are quiet backstage, look good before they go on, and have all the props they need. This person can also run to the bathroom and get drinks/snacks for the crew and actors.  

 

Hair and Makeup:

• Plan different styles of makeup and hair for every scene and every character

• Purchase/ borrow hair accessories and makeup for performances for all characters

• Bring all hair and makeup to dress rehearsals and performances

• Do or designate a crew for doing all the hair and makeup of all characters for dress rehearsal and performances

• Work within the budget

• Keep track of all expenses and turn in receipts for reimbursements

 

Concessions: 

• Purchase or arrange for people to make or purchase tartlets for all 3 performance intermissions

• Organize a crew to serve the tartlets and water to the audience during intermissions

• Work within the budget

• Keep track of all expenses and turn in receipts for reimbursements

 

Hospitality:

• Get snacks for backstage

• Provide dinner in between shows on Saturday performances

• Arrange a crew to…

  • Set up and take down chairs for each performance

  • Sweep floor and clean up any trash before and after each performance

  • Arrange for ushers to hand out programs and help people find seats for each performance 

  • Design* and decorate the theatre and lobby

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*This Gutenberg Ebook has the cutest public domain illustrations! It would be fun to blow some of these up to use for decor on the cultural hall walls and/or in the foyer. They might also be good for advertising, on the cover of the program, on the t-shirt, etc.

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